The Dallas Bears are committed to respecting and protecting the personal privacy of its members and those who visit our websites. It is our policy to acquire personal information from users only by overt and voluntary means, only when it is in the interest of the user to provide it, or is required by law, and to utilize this information only for the purpose it was provided.
The information that follows explains the kinds of information the TBRU/Dallas Bears websites collect, how it is used, the conditions under which it is made available to third parties, how information is maintained, and our compliance with the Payment Card Industry Data Security Standards.
What Information is Collected?
Our websites collect anonymous data that is not indicative of and cannot be traced to an individual without the cooperation of their Internet Service Provider. This data includes information about the user’s remote IP address, referral data (which page “linked” to the present request) and the browser software’s user-agent string. This information is accepted passively from the HTTP headers that are sent from the user when requesting any file from the server. Other anonymous data entered by the user may be collected in a common repository, including terms entered into the search engine, etc.
Personally identifiable information is collected only by means of form interfaces on our sites, into which the user must voluntarily enter the information requested. This information is requested only when it is necessary to accomplish the overt purpose indicated by the interface containing the form that requests it.
No attempt is made to covertly or “quietly” collect personally identifiable information, nor are cookies or any other tracking technology used for the purpose of coordinating information that a user may opt to enter in various interfaces on our sites.
Dallas Bears will never store any debit or credit card information in compliance with the Payment Card Industry (PCI) Data Security Standards. Only transaction ids and confirmation codes are stored for any debit or credit card transaction.
What organization is collecting the information?
Information entered by site visitors is retrieved directly by Dallas Texas Bears, Inc. “Dallas Bears”; P.O. Box 191223, Dallas, TX, 75219-8223. Telephone: (214) 213-9399 (9am-9pm CT)
How does Dallas Bears use the information it collects?
The anonymous information collected is used to monitor the usage of websites and the interests of those who use them. Data such as the volume of traffic to the server, the number of visitors a certain section of a site receives each month, or the most popular search terms are analyzed to derive general statistics about the site’s reach and the audience’s usage patterns.
Personally identifiable information is used only for the express purpose for which it was submitted. For example, if a user enters their contact information on the “Contact Us” form, the information will be used only to respond to their inquiry.
With whom does Dallas Bears share the information that is collected?
Reports, statistics, and other analysis of aggregate anonymous information may be shared within the organization or provided to third parties at the sole discretion of Dallas Bears. This information does not include any personally identifiable information.
Exception: Dallas Bears reserves the right to use all information at its disposal and to share this information with ISPs and other third parties (such as law enforcement) as necessary to investigate any incident of misuse or abuse of its sites, servers, or information systems.
Personally, identifiable information will never be sold by the Dallas Bears to any third party. Personally, identifiable information will only be disclosed to third parties when specifically stated on the form used to collect the information.
How does Dallas Bears Maintain data?
Personally, identifiable information is maintained in a database within a SAS-70 certified data center. Access to the server and to the database storing the information is restricted and access is strictly monitored.
Policy Modifications and Deviations
This policy was last modified in October 2022.